Our process
How a Caronai event comes together
Seven stages from first brief to post-event reconciliation.
- 01
Discovery
We listen to your objectives, guest profile, date, location and budget expectations, then agree the scope of our involvement.
- 02
Concept
A creative direction is developed — look, feel, guest journey and programme — presented for your feedback.
- 03
Budget and Proposal
A written proposal setting out scope, supplier costs, our fees and anything that will be quoted separately.
- 04
Supplier Coordination
Venue, catering, décor, technical and creative suppliers are briefed, booked and held to agreed deliverables.
- 05
Production Planning
Run sheets, floor plans, technical schedules, staffing plans and contingency arrangements are finalised.
- 06
Event-Day Management
Our team manages set-up, supplier arrivals, the programme, guest flow and any issues that arise on site.
- 07
Post-Event Review
Breakdown, supplier settlement, budget reconciliation and a debrief so learnings carry into your next event.
Event assurance
Capabilities included depending on scope
- Production schedules and run sheets
- Supplier coordination
- Budget tracking
- Weather contingency planning
- Backup-power planning
- Guest, VIP and protocol management
- On-site team responsibilities
- Health, safety and security coordination
- Post-event reconciliation
Let's start with a conversation
Tell us about the event and we will set out the scope, the approach and the cost.
Prefer to see scopes side by side? View packages.