Event formats
- Conferences and workshops
- Product and brand launches
- Award ceremonies and gala dinners
- Exhibitions and trade stands
- Staff functions and retreats
Corporate Events
Corporate events, run as projects
Structured planning, documented budgets and a named team accountable for delivery — presented in a form your procurement and finance colleagues can work with.
Corporate work is judged on more than appearance. It has to land on budget, on schedule and in line with the brand. We plan accordingly.
Each engagement begins with a written brief and a costed proposal that separates supplier costs from our management fee. Through delivery you receive a working budget, a production schedule and a single point of contact.
After the event we reconcile the budget and provide a report covering attendance, supplier performance and recommendations for the next edition.
Scope
What we can manage
Delegates and guests
- Registration and RSVP management
- Delegate communication
- VIP and protocol management
- Seating and accreditation
Production
- Stage, sound and lighting coordination
- LED screens and livestream coordination
- Branding and signage
- Technical schedules and rehearsals
Commercial control
- Costed written proposals
- Budget control and tracking
- Supplier contracting support
- Purchase order and invoice alignment
On-site delivery
- Production schedules and run sheets
- On-site production team
- Health, safety and security coordination
- Backup-power and contingency planning
After the event
- Post-event reporting
- Budget reconciliation
- Supplier performance review
- Asset and content handover
Content placeholder — for Caronai to supply
Corporate capability profile (downloadable PDF)
This area is reserved for a downloadable Caronai corporate capability profile — company details, registration information, insurance, references and past corporate scopes. Supply the finalised document and it will be linked here for procurement teams.
FAQs
Frequently asked questions
- Do you work with procurement and supply formal quotations?
- Yes. We provide itemised, costed quotations, written scopes of work and supplier documentation suitable for procurement review, together with post-event reconciliation and reporting.
- Can you run conferences with AV, staging and LED screens?
- Yes. We supply and manage PA systems, lighting, LED screens, staging, stage management, technical rehearsals and on-site technicians, either as part of a planning engagement or as a standalone production scope.
- Do you handle delegate registration and logistics?
- We manage delegate registration, name badges, seating, catering counts, transport and accommodation coordination, and speaker liaison.
- Can you manage events outside Harare?
- Yes. We deliver corporate events nationwide, including Bulawayo, Victoria Falls and Kariba, and coordinate travel and logistics for delegates.
Ready to talk it through?
Send us the outline of your event and we will come back with availability, an approach and a costed proposal.